Home Ward 10Minutes of Ward 10 Committee Meeting – 19 July 2022

Minutes of Ward 10 Committee Meeting – 19 July 2022

August 18, 2022| Ward 10

Please see below a copy of the Minutes from the Ward 10 Council Meeting on 19 July 2022. Unfortunately PARRA was refused participation in this meeting as our Chairman was unable to attend, due to family commitments outside of South Africa at the time. We had previously been allowed to nominate an alternative attendee to represent our ratepayers’ and residents’ and assist tackle so many of the issues on the Agenda. Many of the issues to be discussed were issues which PARRA have already been or are already working on, and therefore we believe we could have made a meaningful contribution. The only way now is forward and therefore publish these so that our members are aware of the discussions at this meeting.

The NOTICE of the Ward 10 Committee meeting held in the Council Chamber, Port Alfred on Tuesday, 19 July 2022 at 10:00, WAS TAKEN AS READ.

 

PRESENT

Councillor: N. E. Haynes (In the Chair)

Ms. M. Pattenden, Dr. R. Pryce, Mr. C. Millard, Mr. Z. Nkwinti, Mr. A. Douglas,

Ms. A. Edwards, Mr. S. Furstenberg, Mr. D. L. Slabbert, Mr. S. Boucher

Councillor N. Memani,

Director: Community / Protection Services, Deputy Director: Finance, Deputy Director: Infrastructural Development (Port Alfred), Manager: Administration,

Officer: Committee Support

Members of the Public

W10M001/07/2022

OPENING

 

  1. The meeting was officially opened by the Chairperson: Councillor Nadine Haynes, at 10:12 and she welcomed everybody.

  1. The meeting met quorum and the chairperson thanked everyone for taking the time out to attend the Ward 10 Committee meeting.

  1. The chair had hoped for more residents, but extended her thanks to those that were in attendance, as well as the officials, with all protocols observed.

* * *

 

W10M002/07/2022

APPLICATION FOR LEAVE OF ABSENCE

3/2/4

COMMITTEE RECOMMENDED

  1. That leave of absence BE GRANTED to ward committee member, Mr. Dawie Van Wyk, for the meeting held on Tuesday, 19 July 2022, as he is overseas.

* * *

W10M003/07/2022

STATEMENTS OR COMMUNICATIONS BY THE CHAIRPERSON

The chairperson reiterated that she really wants to work together, with the officials, to improve ward 10 to the best of our ability and within the budget we have and have a hands on approach, connecting the residents with the municipality. She commented that she believes, that a lot of times the municipality would like more support from the residents. Much happens in the Council Chambers but residents don’t really take part, and despite having sent out an invite to everybody, there are very few people in attendance. The chair continued, saying that although there is lots of complaining that happens afterward, they don’t like to attend these meetings unfortunately, but we hope to improve on that.

* * *

W10M004/07/2022

DISCLOSURES OF INTEREST BY WARD 10 COMMITTEE MEMBERS

 

That it BE NOTED that two declaration forms were submitted as follows:

  1. Mr. R. Pryce – Item: W10M011/07/2022: Sunshine Coast Tourism lease renewal.
  2. Mr. S. Boucher – Item: W10M007/07/2022: Job Progress Chart (no. 2 – Erf 5203, Small Boat Harbour).

* * *

 

 

W10M005/07/2022

CONFIRMATION OF PREVIOUS SPECIAL WARD 10 COMMITTEE MEETING MINUTES:

13 JUNE 2022

The committee recommended that the minutes of the Special Ward 10 Committee meeting held on Monday, 13 June 2022, a copy which appeared as Annexure 2, BE CONFIRMED.

* * *

W10M006/07/2022

EXECUTIVE COMMITTEE MEETING MINUTES:

 

None for noting.

* * *

 

 

W10M007/07/2022

REPORT TO UPDATE THE JOB PROGRESS CHART

That the Job Progress Chart, a copy which appeared as Annexure 3, BE NOTED AND UPDATED.

* * *

W10M008/07/2022

REPORT DATED 4 JULY 2022 FROM THE DIRECTORATE: FINANCIAL MANAGEMENT TO WARD 10 COMMITTEE: MASAKHANE REPORT – MAY 2022

5/7/2

COMMITTEE RECOMMENDED

  1. That the Masakhane report for May 2022, BE NOTED.
  2. That the report font size be enlarged to increase legibility.

* * *

W10M009/07/2022

REPORT DATED 19 APRIL 2021 FROM THE DIRECTORATE: COMMUNITY / PROTECTION SERVICES TO WARD 10 COMMITTEE: WATER SAMPLE RESULTS

COMMITTEE RECOMMENDED

  1. That the water sample results for the month of May 2022, a copy attached as Annexure 5, BE NOTED.

  1. That it BE NOTED that a report from Nelson Mandela Bay Metro was erroneously included with the Ndlambe water sample reports.

* * *

W10M010/07/2022

REPORT DATED 04 JULY 2022 FROM THE DIRECTORATE INFRASTRUCTURE TO THE WARD 10 COMMITTEE: PROPOSED LEASE OF PORTION OF PUBLIC PLACE ERF 1865 LOERIE ROAD, PORT ALFRED

COMMITTEE RECOMMENDED

  1. THAT it BE NOTED that Council does not anticipate that this property shall be required for purposes of providing a basic municipal service as the necessary services already exists in the surrounding area.
  2. THAT it BE APPROVED that the request from M & M Designs Jeffrey’s Bay on behalf of Insite Towers (Pty) Limited, Registration No. 2017/382291/07 to lease a portion, 7.8 m² of Public Place Erf 1865 Port Alfred, measuring 1153 m² in extent as depicted on Locality Plan No. PTN PUBLIC PLACE ERF 1865/PA, ownership which vests in the Ndlambe Municipality under Deed of Transfer No. T2205/1992 for the purposes of constructing a proposed 15m High Telecommunications Lamp Post and Equipment Cabinet be considered, subject to the following conditions:
  3. The applicant complies with all statutory and land use requirements by lodging a formal departure application with the Town Planning Section in terms of Section 76 of the Ndlambe Municipal Spatial Planning and Land Use Management By-Laws, 2015 within a period of three (3) months of acceptance of condition (ii).
  4. The applicant first indicates the acceptance of condition (i) above in writing before the transaction is proceeded with.
  5. THAT it BE NOTED that the advertisement cost was settled by the applicant.
  6. THAT it BE NOTED that the input from the relevant directorates and external stakeholders will be obtained during the town planning processes to determine whether any services, et cetera will be affected by the proposed construction of the Telecommunications Lamp Post Mast.
  7. THAT it BE NOTED that an item will only be submitted to the Executive Committee for consideration to enter into a lease agreement on the approval of condition (i) above together with the valuation report, stipulating the monthly market rental chargeable, etcetera.

* * *

W10M011/07/2022

REPORT DATED 05 JULY 2022 FROM DIRECTORATE INFRASTRUCTURAL DEVELOPMENT TO WARD 10: RENEWAL OF LEASE AGREEMENT: PORTION OF MUNICIPAL LAND ERF 1404 CAUSEWAY, PORT ALFRED: SUNSHINE COAST TOURISM AND EVENTS AUTHORITY (SCTEA): ESTATES SECTION

COMMITTEE RECOMMENDED

 

  1. THAT it BE NOTED that the immovable asset has already been established and therefore Council does not expect that this property shall be required for purposes of providing basic municipal services.
  2. THAT the valuation report dated 05th of July 2022 from John Muirhead Appraiser, BE NOTED.
  3. c) THAT it BE APPROVED that the request from the Sunshine Coast Tourism and Events Authority (SCTEA) to renew the lease relating to the building located on Portion of Erf 1404, Causeway, Port Alfred, ± 106 m² in extent, as depicted on Locality Plan No. PTN/ERF 1404/PORT ALFRED for the purposes of marketing, publicising and disseminating information on residential, recreational and tourism facilities in the jurisdiction of the Ndlambe Municipal area, subject to the following conditions:-
  4. Irrespective of the date of signature of the agreement of lease between the parties concerned, the contract shall commence on 01 July 2022 (start of financial year) and shall continue for a consecutive period of four (4) years and eleven (11) months, WITH AN OPTION TO RENEW.
  5. The lessee is liable during the duration of the lease for the repairs, general up-keep and maintenance of the improvements and garden.
  • The lessee is liable for the payment of all services rendered.
  1. All standard conditions remain the same as those contained in the previous lease agreement.
  2. The current rental of R235.78 per month is increased to R300 per month, escalating at 10% per annum as the lessee is a non-profit entity and provides an essential service to the tourism industry as a whole.
  3. THAT it BE NOTED that the advertisement fee and valuation cost were settled by the applicant.
  4. THAT it BE NOTED that the lease is currently continuing on a month to month basis in order to perpetuate billing until such time that the applicant’s request has been considered.

* * *

W10M012/07/2022

REPORT DATED 05 JULY 2022 FROM THE DIRECTOR: CORPORATE SERVICES TO THE WARD 10 COMMITTEE: ADOPTED SCHEDULE OF MEETINGS FOR 2022/2023 FINANCIAL YEAR

The Ndlambe Municipality adopted Schedule of Meetings 2022/23 WAS NOTED.

* * *

 

W10M013/07/2022

REPORT DATED 05 JULY 2022 FROM THE DIRECTOR: CORPORATE SERVICES TO THE WARD COMMITTEE: CODE OF CONDUCT FOR COMMITTEE MEMBERS

COMMITTEE RECOMMENDED

 

  1. The SALGA Code of Conduct for Ward Committee members WAS NOTED.

  1. That it BE NOTED that the signed Code of Conduct was submitted by those members who had not yet done so.

* * *

W10M014/07/2022

REPORT DATED 11 JULY 2022 FROM THE WARD 10 COUNCILLOR TO THE WARD 10 COMMITTEE:THE ONGOING WATER SUPPLY SHORTAGES AND THE CONSEQUENCES THEREOF

COMMITTEE RECOMMENDED

 

  1. That the municipality reinstate a Joint Operation Committee (JOC) for Infrastructure as a whole, to monitor and drive the process of regular maintenance and implementation and to supply the Committee with the Reports requested above within 30 days of this meeting.
  2. That it BE NOTED that Administration advised the Committee that the Water JOC meetings had been stopped at the behest of the Mayor. Therefore, it is only the Mayor who can instruct that they be re-instated. Infrastructural Development undertook to arrange for regular updates to be sent to the Ward Councillor.

  1. That it BE NOTED the Councillor requested to be included in the water meetings held with the Port Alfred Ratepayers’ and Residents’ Association (PARRA).

* * *

 

W10M015/07/2022

REPORT DATED 11 JULY 2022 FROM THE WARD 10 COUNCILLOR TO THE WARD 10 COMMITTEE:THE ONGOING POOR SEWERAGE INFRASTRUCTURE AND THE CONSEQUENCES THEREOF

COMMITTEE RECOMMENDED

 

  1. That the municipality reinstate a Joint Operation Committee (JOC) for Infrastructure as a whole, to monitor and drive the process of regular maintenance and implementation and to supply the Committee with the Reports requested above within 30 days of this meeting.

  1. That it BE NOTED that Administration advised the Committee that the Water JOC meetings had been stopped at the behest of the Mayor. Therefore, it is only the Mayor who can instruct that they be re-instated. Infrastructural Development undertook to arrange for regular updates to be sent to the Ward Councillor.
  2. That it BE NOTED that this matter overlaps with the directorate of Community / Protection Services and the Director: CPS advised that with regards to the fat traps, the owners of the non-compliant buildings would now be issued with contravention letters, rather than the tenants, and guilt fines would be investigated.

* * *

 

W10M016/07/2022

REPORT DATED 11 JULY 2022 FROM THE WARD 10 COUNCILLOR TO THE WARD 10 COMMITTEE:THE ONGOING POOR STATE OF THE ROADS

COMMITTEE RECOMMENDED

 

  1. That the municipality reinstate a Joint Operation Committee (JOC) for Infrastructure as a whole, to monitor and drive the process of regular maintenance and implementation and to supply the Committee with the Reports requested above within 30 days of this meeting.
  2. That it BE NOTED that Administration advised the Committee that the Water JOC meetings had been stopped at the behest of the Mayor. Therefore, it is only the Mayor who can instruct that they be re-instated. Infrastructural Development undertook to arrange for regular updates to be sent to the Ward Councillor.
  3. That a list of damaged streets be compiled and in the meantime, the Deputy Director: Infrastructure (Port Alfred) will check with the maintenance team on the repair of the Becker Street paved driveways that were ploughed away by the grader as a priority.

* * *

W10M017/07/2022

REPORT DATED 11 JULY 2022 FROM THE WARD 10 COUNCILLOR TO THE WARD 10 COMMITTEE:THE ONGOING POOR STATE OF THE PARKS AND STREET VERGES AND THE LACK OF ABILITY TO CURB ALIEN VEGETATION

COMMITTEE RECOMMENDED

 

  1. That the municipality reinstate a Joint Operation Committee (JOC) for Infrastructure as a whole, to monitor and drive the process of regular maintenance and implementation and to supply the Committee with the Reports requested above within 30 days of this meeting.

  1. That it BE NOTED that this matter falls under the directorate of Community / Protection Services and as explained by the Director, their main focus is on cleaning the sports fields, cemeteries and public open spaces, however a maintenance plan will be submitted to the committee in the next meeting.

  1. That a list of public areas for vegetation clearing be identified by the Committee and sent to for Community / Protection Services for further attention.

  1. The issue of overgrown vacant stands was discussed where the Director: CPS advised that the department requires a formal complaint from a resident and following a third notice to the owner, a contractor is hired to clear the plot and the cost is then billed to the owner’s rates account; but that this is not a main function of the directorate.

* * *

 

 

W10M018/07/2022

REPORT DATED 11 JULY 2022 FROM THE WARD 10 COUNCILLOR TO THE WARD 10 COMMITTEE:THE POOR STATE OF THE FERRYMAN’S HOTEL

COMMITTEE RECOMMENDED

 

  1. That the Deputy Director: Infrastructure (P.A.) ensures the Building Control Department provides the committee with a report on the status of the legal proceedings against the owner of the Ferryman’s Hotel in the next meeting.

* * *

 

 

 

 

W10M019/07/2022

REPORT DATED 11 JULY 2022 FROM THE WARD 10 COUNCILLOR TO THE WARD 10 COMMITTEE:THE UPGRADING OF “THE KRAANTZ” AND THE ONGOING CONSUMPTION OF ALCOHOL IN PUBLIC SPACES

COMMITTEE RECOMMENDED

  1. That it BE NOTED that the “Kraantz” project is not a municipal project, but an E.C. Parks & Tourism project and works have halted due to a change in the sanitation system from a conservancy, which the municipality will not be able to upkeep, to having to connect the sewage lines to the hospital mains.
  2. That the Deputy Director: Infrastructure (P.A.) provides the committee with a progress report from EC Parks & Tourism within 30 days of this meeting.
  3. The issue of under-age drinking in that area was briefly discussed, however the Director: CPS mentioned that this is not the correct forum in which to discuss that, as SAPS must be present when drinking in public is discussed.

* * *

W10M020/07/2022

REPORT DATED 11 JULY 2022 FROM THE WARD 10 COUNCILLOR TO THE WARD 10 COMMITTEE:THE POOR STATE OF THE PUBLIC TOILETS IN WARD 10

COMMITTEE RECOMMENDED

 

  1. That the municipality undergo a survey of the current status of the public toilets and supply the Committee with an Action Plan requested above within 30 days of this meeting.
  1. That the Director: Community / Protection Services requests the Sarah Baartman District Municipality to consider using the Expanded Public Works Programme (EPWP) to supply staff to supervise the cleanliness of the toilets, throughout the day. As the EPWP staff do not fall under the authority of the Municipality, this matter is to be discussed with their Supervisors.

* * *

W10M021/07/2022

REPORT DATED 11 JULY 2022 FROM THE WARD 10 COUNCILLOR TO THE WARD 10 COMMITTEE:THE POOR STATE OF THE LOUNGE BUILDING PRECINCT AND THE LAWLESS BEHAVIOUR OF CRIMINALS AND DRUG USERS SQUATTING ON THE PREMISES ILLEGALLY

COMMITTEE RECOMMENDED

  1. That the municipality establish the ownership rights of the land and buildings, undergo a survey of the current status of the buildings and supply the Committee with an Action Plan requested above within 30 days of this meeting.

  1. That it BE NOTED that these buildings are owned by the Department of Public Works who was going to hand over these assets to the municipality, but the responsibility for transfer rests with the municipality and Dept. of Infrastructure and initiation of this will be investigated with assistance of Mr. Stuart Boucher.

  1. That it BE NOTED, the Director: CPS advised there have been proposals made for this area and following a query, the municipality will investigate whether the tender process should be followed, as there will be no monetary involvement for the municipality.

  1. That it further BE NOTED that the Lounge building was built in the 1890’s and should be a heritage building.

* * *

 

W10M022/07/2022

REPORT DATED 11 JULY 2022 FROM THE WARD 10 COUNCILLOR TO THE WARD 10 COMMITTEE:ESTABLISHMENT OF A NEAT RECYCLING DEPOT WHICH IS EASILY ACCESSIBLE TO THE PUBLIC

COMMITTEE RECOMMENDED

  1. That it BE NOTED, a Recycling Forum exists in Port Alfred and following a meeting with the Deputy Director: CPS, it was advised that due to a lack of funds, the residents should take the lead in a recycling program may request assistance from the municipality when required.
  1. That the municipality identifies land on which to build a recycling plant.

  1. That the Director: CPS be invited to the Recycling Forum meetings.

  1. That this item be DEFERRED to the Recycling Forum for further discussion.

* * *

 

W10M023/07/2022

REPORT DATED 11 JULY 2022 FROM THE WARD 10 COUNCILLOR TO THE WARD 10 COMMITTEE:THE ONGOING PROBLEM OF STRAY CATTLE ROAMING THE STREETS IN THE URBAN NEIGHBOURHOOD AND THE CONSEQUENCES THEREOF

COMMITTEE RECOMMENDED

  1. That the Director: CPS investigate the installation of cattle grids at the township entrances and submit a report to the Committee informing them of the details requested in the next meeting.

* * *

W10M024/07/2022

REPORT DATED 11 JULY 2022 FROM THE WARD 10 COUNCILLOR TO THE WARD 10 COMMITTEE:THE ONGOING PROBLEM OF STRAY DOGS ROAMING THE STREETS WHICH ARE OFTEN FOUND INJURED OR MALNOURISHED AND GENERALLY UNKEMPT

COMMITTEE RECOMMENDED

  1. That the committee arrange a meeting with the municipality and the Financial Management of the SPCA in order to reach a policy agreement on what financial assistance can be given. Furthermore on how the Municipality can support the SPCA in other ways to compensate for the Small Animal Pound service for small animals belonging to indigent residents, which is legislated to be under the responsibility of the Local Government.
  1. That a report be submitted to the committee following the abovementioned meeting.

* * *

The meeting was adjourned at 11:35.

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